In order to have your event covered by SMAC insurance, we will need all of the following information 2 months prior to the event. With questions, please contact Marisa McLeod at firstname.lastname@example.org, who is SMAC-LA's insurance liason with the state. She can help you with the process.
1. If a volunteer is driving to collect supplies or for "SMAC business," we will need proof of automobile insurance sent directly to the insurance director (NOT the small card to carry in your car, but instead the copy of the Automobile Policy Delarations page indicating bodily injury coverage of at least 100,000/300,000.)
2. We will also need the Statement of Acknowledgement and Agreement by each ED/IC/VO listed on the Event Roster
3. Finally, we will need a copy of branch approval minutes.
Links for the Abuse prevention system requirements, an online process, will be emailed after this completed form has been forwarded to the SMAC Insurance director. Abuse prevention system requirements consist of:
1. Sexual abuse awareness training taken by all working on this event, in contact with children; the event director; independent contractors, and volunteers (renewable every two years). 2. background check completed by all working on this event, in contact with children; the event director, independent contractors, and volunteers (renewable yearly) 3. policies and procedures, read and signed by all in tact with children; the event director, independent contractors, and volunteers. (renewable yearly)
Protocol for after the event: please submit a copy of the flyer, ticket programs, and other advertising for proof of sponsorship. Please submit a financial report for submission to board meeting minutes. Branches, institutes, and chapters will be billed individually for the training and background checks connected to their events. budget (approximately $28 per person)